Businesses first started saving money on printers by switching to compatible or re-manufactured toner cartridges.  Now, there are also a lot of good re-manufactured HP printers available with a good warranty.  That, combined with the keen competition from good compatible as opposed to OEM cartridges means it’s time to look into additional cost savings on your fleet of printers.

The best way to see if this makes sense for you is to call a copier rep since it’s copier companies pushing Print Management.  That’s because the copier business is flat and people buy about 6 printers for each copier.  So they took cost per copy maintenance agreements for copiers and adapted it to printers

For those new to Print Management here are the main benefits.

All printer service and supplies are quoted on a per print basis.  You simply call when you need something.  Similar to how your copier maintenance agreement works where everything is included except paper.  Even though printers don’t break often the toner cartridges are expensive and the overall print volume is much higher.

If you have several printers and feel like you make a lot of prints invite us in to do a free evaluation.  We simply look at some recent printer bills to get an idea of your current expenditures.  Then we take a couple of meter readings on the printers about two weeks apart.

With this information we can give you a good idea of expected savings with a Print Management Contract.  Again, this is similar to what you’ve done for years with your copiers.  It’s just that today companies have a variety of printers and cartridges; some new and some re-manufactured.  This can be confusing.  Especially if you have more than one vendor.  Plus IT personnel don’t like to be bothered with toner and service issues.  They have more important things to do supporting the network.

The best way to understand the benefit to Print Management is comparing renting a car as opposed to buying one.  When you own one you are responsible for everything including insurance.  On a rental from Enterprise you just pick up the keys and drop them off later.  You could care less about oil changes and insurance rate hikes.  It’s not your problem.

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