The sooner the better.  Each leasing company has different terms and they are usually two to four months before expiration.  If you miss that window they also have different terms.  Some require a 30 to 60 notice to cancel if you missed the original window.  Others go ahead and renew the lease for the year which is good for them and the current vendor because it locks out competition.  The only person who can get you out of it is the current vendor as long as the new lease is with the current leasing company.  There’s not much incentive you give you much of a discount in that scenario.   Another thing to consider is what happens to the copier even if you cancel in time.  Whatever vendor was awarded your new business should help you with this.  You will get some intimidating instructions from the leasing company telling you to prepare to ship it; insure it;  send it halfway across the country;  and ask you if you want to pay money to erase the HDD.   Here’s what we … [Read more...]